Automatic Redaction – now more efficient redaction in Collabora Office

 

The new Automatic Redaction makes redacting even more efficient

The Redaction tool has been extended, for fast and automatic marking of text. This tool is designed you to hide words and other portions of a document that are sensitive, classified or private, so that you can safely share an image-pdf of the file with others. Its details are explained in a previous article.

And now, the new feature Automatic Redaction allows you to add words and patterns that then are found in the document and marked for redaction. It extends on features such as cooperating, preview, choice in style of hiding information. This makes redacting documents in Collabora Office really efficient. It works faster and helps considerably doing the job correct. Here is how it works.

How to use the Automatic Redaction?

  • The next image from Writer shows how to start from Tools > Auto-Redact.

  • The dialog has a list for redaction targets. It is simple to add items.

  • The selection list Type also allows to use regular expressions or choose from pre-defined types.


  • Also interesting is the possibility to save the list of targets to a json-file, and load them likewise.

  • Then with OK the file is converted to image with marked areas, and opened in Draw for further redaction, reviewing and final export as PDF.

As said, a previous article explains all basic features.

Want to start using the Redaction tool?

You can get a snapshot / demo of Collabora Office and try it out yourself right now!

Try Unstable Snapshot

Collabora is a major contributor to LibreOffice and all of this work will be available in TDF’s next release too.

 

For more information:

Follow @CollaboraOffice on Twitter or send us an email to hello@collaboraoffice.com

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The built-in Redaction tool in Collabora Office is here!

What is Redaction and why it is useful?

Redaction tool is a software feature which allows users to redact documents and to block out words or portions of a document according to rules for authorized use or viewing.

The aim of this tool is to protect sensitive information and help enterprises and other groups to comply with regulations, such as GDPR, for a given industry or a type of document.

Note: you might be interested in the later added feature Automatic Redaction too.

Redaction tool helps to make certain kinds of tedious data entry or alteration easier, and to provide more comprehensive and consistent methods for safeguarding sensitive data in documents. This has become very important in many types of industries, such as Pharmaceutical / Medical, Health or Finance / Banking / Insurance/ Legal.

Now, with Collabora Office, you have the opportunity to use this practical tool with lots of improvements.

How this works on paper ?

Amazingly, even in 2019 people are still printing their electronic documents. Manually redacting them with a black pen, photocopying them, and then re-redacting the photocopies in the same places with a pen (and sometimes re-photocopying) – to ensure that no trace of the original is present. It seems amazing to sit next to a powerful computer that can easily do this while manually using a pen, paper and photocopier to achieve the result. Surely there must be a better way:

How can I start using built-in Redaction?

    1. Open a document in Collabora Office.
    2. Click Tools – Redact from the main menu, and wait while your document is being prepared for redaction.

    1. Notice your document is now loaded in an adapted ‘Draw’ view.
    2. Do the redaction by using the “Rectangle Redaction”, and the “Freeform Redaction” tools on the “Redaction Toolbar”

    1. Notice the redaction rectangles are semi-transparent in this version to help you while you edit and position them
    2. Save & share the in-redaction copies of the document with peers either in the modifiable (odg) or the verbatim (pdf) format at your option.

      • For saving a modifiable copy, you may simply click File – Save from the main menu.
      • The Direct Export to PDF button allows the user to take an in-redaction copy of the document in PDF to share as a verbatim copy for review.
    3. Once you are ready to finalize the redaction, click the desired option on the “Redacted Export” tool on the Redaction toolbar. Then load up your document in your
      favorite PDF viewer to check

Can I be sure my data is really gone ?

It is important to be confident in this. There are a large number of obvious problems with redacted documents. It is important to ensure that data is not left in the PDF underneath.
While there are many cleverer ways of doing the redaction, and there is some sacrifice in copy/paste-ability for non-redacted text – we chose to export PDFs that contain simple, flat images on each page. If you can’t see the pixels you don’t want – the data is simply not there. So yes, you can be really confident that your data is not present.

Which are the most important improvements?

This development work is ongoing, and has been provided to our customers as we go along.
Recent improvements include:

  • Handle other page sizes than A4
  • Direct PDF export in the Redaction toolbar
  • Make white rectangles the default to save toner
  • Protect page position during redaction
  • Enable redaction for Impress

Want to start using the Redaction tool?

You can get a snapshot / demo of Collabora Office and try it out yourself right now!

Try Unstable Snapshot

Collabora is a major contributor to LibreOffice and all of this work will be available in TDF’s next release too.

 

For more information:

Follow @CollaboraOffice on Twitter or send us an email to hello@collaboraoffice.com

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Collabora Online 4.0.3 Released

Cambridge, United Kingdom, March 26, 2019Collabora Productivity, the driving force behind bringing LibreOffice to the cloud, is excited to announce a new release of our enterprise product Collabora Online 4.0.3. This release comes with lots of bugfixes and a few minor new features.

What’s new in Collabora Online 4.0.3?

New features

  • Follow other editor behavior: we now show the flag with the suer name above the other users’ caret when they are typing or moving around in the document. When the other user stops interacting, the flag fades away after a second or two.

  • In impress – we added keyboard bindings to allow switching slides with up/down arrow keys when the slide pane is focused.
  • The Help URL is now configurable in /etc/lookitconfig.xcu and when the URL is unset, the Help buttons inside dialogs are hidden.
  • MPLv2 code subset configuration is now built by default.
  • Restored sort buttons to the toolbar in Calc – present in 3.4, and back by popular request in 4.0.3.

Notable bugfixes

  • In some circumstances the convert-to folder could become filled with documents – we made the cleanup of in-progress conversions much more robust.
  • When no avatar is available – we now show user colors:
  • Do not disable the Close Document menu for read-only docs

  • Last modification link should lead to revision history only when revision history feature is enabled
  • Show a normal statusbar in narrow window
  • Localization fixes
  • Fix Save As when ‘%’ character is used within the filename
  • Disable Thesaurus menu, when thesaurus is not available
  • Fix a crash, when trying to accept changes
  • Fix a crash, that occurred when no spelling dictionaries were available
  • Make PDF exported watermarks (when printing) look more similar to the watermarks shown in the online editor – when tiles are watermarked.
  • Fix rare corner-cases where under heavy load, concurrent editors may have had their changes attributed to other users.

Getting Collabora Online 4.0.3

Collabora Online is suitable for large scale deployment, comes with an SLA, Long Term Support with signed security updates as well as a rich product management interaction helping to direct our development priorities.

Enterprises interested in using Collabora Online can check out our home page for more information on partner integrations and online demos. For tailored solutions, contact sales@collaboraoffice.com.

Hosting and Cloud businesses that wish to add Collabora Online to their product portfolio can become a partner by filling in the partner form or contacting sales@collaboraoffice.com.

Collabora Online is only one part of a larger Enteprise File Sync & Share, Groupware, or Hosting solution. Collabora is excited to go to market with a long list of Partners each of which has an integration.

Online demo

You can get an online demo of Collabora Online and try it out yourself right now!

For more information:

About Collabora Productivity:

Collabora Productivity is the driving force behind putting LibreOffice in the Cloud, providing a range of products and consulting to enterprise and government. Powered by the largest team of certified LibreOffice engineers in the world, it is a leading contributor to the LibreOffice codebase and community. Collabora Office for Desktop and Collabora Online provide a business-hardened office suite with long-term, multi-platform support. Collabora Productivity is a division of Collabora, the global software consultancy dedicated to providing the benefits of Open Source to the commercial world, specializing in mobile, automotive and consumer electronics industries. For more information, visit www.collaboraoffice.com or follow @CollaboraOffice on Twitter.

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Collabora Online 3.4 released

Cambridge, United Kingdom – October 10, 2018 – Collabora Productivity, the driving force behind putting LibreOffice in the Cloud, is excited to announce a new release of its flagship enterprise-ready cloud document suite – Collabora Online 3.4, with new features and multiple improvements.

What’s new in Collabora Online 3.4?

This time we have added a great amount of additional features, on top of our usual set of fixes that we introduce in our monthly releases.

  • Significantly improved interactivity on high latency connections;
  • Considerably improved the mobile experience;
  • Possibility to anonymize the logs if necessary (hiding URLs, document names and usernames);
  • Increased performance of Impress by on-demand loading of the slides in slide sorter;
  • Possibility to use a different service root than the toplevel. If the rules of your organization do not permit running services in the root, you can use a subpath for it, like https://example.org/IT/CollaboraOnline by setting /IT/CollaboraOnline as the ServiceRoot in the configuration file;
  • Convert-to is now allowed only for the hosts explicitly allowed in the configuration file;
  • Possibility to trigger sharing directly from the document. UI for this is enabled only when the CheckFileInfo contains ‘EnableShare: true’ ;
  • Various other smaller fixes and improvements, including few crasher fixes.

Online demo

You can get access to the demo of Collabora Online and try it out yourself right now!

Try the Online Demo

About Collabora Productivity:
Collabora Productivity is the driving force behind putting LibreOffice in the Cloud, providing a range of products and consulting to enterprise and government. Powered by the largest team of certified LibreOffice engineers in the world, it is a leading contributor to the LibreOffice codebase and community. Collabora Office for Desktop and Collabora Online provide a business-hardened office suite with long-term, multi-platform support. Collabora Productivity is a division of Collabora, the global software consultancy dedicated to providing the benefits of Open Source to the commercial world, specializing in mobile, automotive and consumer electronics industries. For more information, visit www.collaboraoffice.com or follow @CollaboraOffice on Twitter.

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Collabora Online 3.3.1 released

Cambridge, United Kingdom – July 6, 2018 – Collabora Productivity, the driving force behind putting LibreOffice in the Cloud, is excited to announce a new release of its flagship enterprise-ready cloud document suite – Collabora Online 3.3.1, that comes with bugfixes and improvements.

What’s new in Collabora Online 3.3.1?

Responsive design fixes:

  • On small screen resolutions Writer’s ruler is automatically hidden;
  • Nextcloud integration: on small screen resolutions the top Nextcloud bar is automatically hidden (with the Collabora Online app version 2.0.10);
  • ownCloud integration: on small screen resolutions the top ownCloud bar is automatically hidden (with the Collabora Online app version 2.0.7);
  • On small screen resolutions, we have removed the gap between the logo and toolbar buttons.

Other Improvements:

  • In Calc, it is possible to use Ctrl+click on hyperlinks even when the hyperlink is created with HYPERLINK spreadsheet function;
  • Now the right-clicking on the toolbar, status bar and menu area does not bring up the browser‘s local menu any longer;
  • The Cell border dropdown button in Calc has a new More… button, which invokes a dialog with more settings;
  • The color picker toolbar widget has now the No Fill option for character backgrounds and Automatic color option for character color;
  • We have fixed the File – Print… behavior on Firefox. Now it opens PDF print view directly, instead of sending the PDF for download;
  • Bugfix of the remote monitoring feature introduced in version 3.3.0. (thanks to our partner Arawa).
  • Fixed loading of spelling dictionaries from Collabora Office packages (it was a regression in Collabora Online 3.3.0)

Online demo

You can get access to the demo of Collabora Online and try it out yourself right now!

Try the Online Demo

About Collabora Productivity:
Collabora Productivity is the driving force behind putting LibreOffice in the Cloud, providing a range of products and consulting to enterprise and government. Powered by the largest team of certified LibreOffice engineers in the world, it is a leading contributor to the LibreOffice codebase and community. Collabora Office for Desktop and Collabora Online provide a business-hardened office suite with long-term, multi-platform support. Collabora Productivity is a division of Collabora, the global software consultancy dedicated to providing the benefits of Open Source to the commercial world, specializing in mobile, automotive and consumer electronics industries. For more information, visit www.collaboraoffice.com or follow @CollaboraOffice on Twitter.

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