Join us at the OW2con’19 in Paris!

 

On June 12th and 13th, the OW2con 2019 will take place in Paris, France. The central theme of OW2con this year is: “Open Source: Toward Industry Maturity”. OW2con’19 is the annual open source event that brings together the OW2 community, technology experts, software architects, IT project managers and decision-makers from around the world.

During the OW2con’19, Collabora Productivity’s General Manager Michael Meeks and our valued French partner Arawa will there to talk about the improvements and benefits of Collabora Online – your own private office suite in the cloud. Join us at the OW2con’19 and learn more about open source and the Collabora Online development!

Collabora Online is an on-premise open source software component based on LibreOffice, that can be easily integrated into any web application, and which enables viewing and collaborative editing of Office documents in dozens of file formats. This provides an easy-to-deploy office suite that runs directly in any modern browser, on any device.

Try Collabora Online

 

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The built-in Redaction tool in Collabora Office is here!

What is Redaction and why it is useful?

Redaction tool is a software feature which allows users to redact documents and to block out words or portions of a document according to rules for authorized use or viewing.

The aim of this tool is to protect sensitive information and help enterprises and other groups to comply with regulations, such as GDPR, for a given industry or a type of document.

Redaction tool helps to make certain kinds of tedious data entry or alteration easier, and to provide more comprehensive and consistent methods for safeguarding sensitive data in documents. This has become very important in many types of industries, such as Pharmaceutical / Medical, Health or Finance / Banking / Insurance/ Legal.

Now, with Collabora Office, you have the opportunity to use this practical tool with lots of improvements.

How this works on paper ?

Amazingly, even in 2019 people are still printing their electronic documents. Manually redacting them with a black pen, photocopying them, and then re-redacting the photocopies in the same places with a pen (and sometimes re-photocopying) – to ensure that no trace of the original is present. It seems amazing to sit next to a powerful computer that can easily do this while manually using a pen, paper and photocopier to achieve the result. Surely there must be a better way:

How can I start using built-in Redaction?

    1. Open a document in Collabora Office.
    2. Click Tools – Redact from the main menu, and wait while your document is being prepared for redaction.

    1. Notice your document is now loaded in an adapted ‘Draw’ view.
    2. Do the redaction by using the “Rectangle Redaction”, and the “Freeform Redaction” tools on the “Redaction Toolbar”

    1. Notice the redaction rectangles are semi-transparent in this version to help you while you edit and position them
    2. Save & share the in-redaction copies of the document with peers either in the modifiable (odg) or the verbatim (pdf) format at your option.

      • For saving a modifiable copy, you may simply click File – Save from the main menu.
      • The Direct Export to PDF button allows the user to take an in-redaction copy of the document in PDF to share as a verbatim copy for review.
    3. Once you are ready to finalize the redaction, click the desired option on the “Redacted Export” tool on the Redaction toolbar. Then load up your document in your
      favorite PDF viewer to check

Can I be sure my data is really gone ?

It is important to be confident in this. There are a large number of obvious problems with redacted documents. It is important to ensure that data is not left in the PDF underneath.
While there are many cleverer ways of doing the redaction, and there is some sacrifice in copy/paste-ability for non-redacted text – we chose to export PDFs that contain simple, flat images on each page. If you can’t see the pixels you don’t want – the data is simply not there. So yes, you can be really confident that your data is not present.

Which are the most important improvements?

This development work is ongoing, and has been provided to our customers as we go along.
Recent improvements include:

  • Handle other page sizes than A4
  • Direct PDF export in the Redaction toolbar
  • Make white rectangles the default to save toner
  • Protect page position during redaction
  • Enable redaction for Impress

Want to start using the Redaction tool?

You can get a snapshot / demo of Collabora Office and try it out yourself right now!

Try Unstable Snapshot

Collabora is a major contributor to LibreOffice and all of this work will be available in TDF’s next release too.

 

For more information:

Follow @CollaboraOffice on Twitter or send us an email to hello@collaboraoffice.com

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“Real Time, Secure Collaboration” presentation at Nextcloud Enterprise 2019!

On March 12th, Nextcloud held their annual Enterprise Day in the Congress Centrum Liederhalle in the center of Stuttgart, Germany. Participants enjoyed a day of strategic sessions, presentations, learning from different enterprise case studies and best practices on the Nextcloud platform.

During the Nextcloud Enterprise Day, Collabora Productivity’s General Manager Michael Meeks gave a talk about how Collabora Online integrates into Nextcloud.

Collabora Online is an on-premise open source software component based on LibreOffice, that can be easily integrated into any web application, and which enables viewing and collaborative editing of Office documents in dozens of file formats. This provides an easy-to-deploy office suite that runs directly in any modern browser, on any device.

Slides

Check out the slides above for the complete presentation:

 

Download presentation in PDF (5.1 MB)

Try Collabora Online in Nextcloud

 

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An easy way to get your own private office suite with Collabora Online for Nextcloud or ownCloud

Univention Corporate Server (UCS) offers the easiest way to start using Collabora Online together with Nextcloud or ownCloud in few minutes.

With Collabora Online app appliance with Nextcloud or ownCloud, you install Collabora Online with an already integrated and preconfigured Nextcloud or ownCloud. Once you completed a simple graphical setup with a web-based administration interface, you can use the online office and cloud file sharing solution directly.

Here you have a quick installation guide to show you how easy is to start working with Collabora Online via UCS.

We offer two different on-premise versions of Collabora Online in UCS – both versions offers the easy integration with Nextcloud or ownCloud. You can find both in the Univention App Catalog:

First we offer the Collabora Online Development Edition (CODE) free for 20 users but of course with no support

https://www.univention.com/products/univention-app-center/app-catalog/collabora/

Then, we offer our professional version for production environments – Collabora Online supported version. This is our scalable, commercially supported version with Long Term Support, signed security updates and a SLA.

https://www.univention.com/products/univention-app-center/app-catalog/collabora-online/

Installation guide – Collabora Online

1. Download all the necessary components

First, choose between Nextcloud or ownCloud as your main cloud file sharing solution for your deployment.

 

Then, you are ready to download it. You need to choose which virtual machine you want to use for the appliance. You can use VMWare or VirtualBox.

And, finally, you can download Collabora Online and Nextcloud or ownCloud VM for the virtual machine that you have chosen.

2. Import the appliance

You simply need to open your VM appliance and import your Collabora Online aplication.

Univention provides you a useful Guide for Virtual Appliance Import in case you need more information.

3. Install Collabora Online

As soon as you have successfully imported the image, you can start your Virtual Machine and proceed with all the necessary steps from the installation wizard. It is a very simple graphical setup with a web-based administration interface.

First, you need to set up the localization and your language.

Next, you need to set up your domain and network. You can select your IP manually or choose the automatic option. Then, simply fill in the address of the DNS server where you will host the server.

Now, in this step you can choose between:

  • manage users and permissions directly on this system – to create a new domain.
  • join into an existing UCS domain
  • join into an existing Microsoft Active Directory domain

If you are creating a new environment, we recommend to use the first option: “manage users and permissions directly on this system.

Now is time for your account or company information. Simply fill in your Organization name, Email address from the admin and create a password for the administration of the application.

In this step you need to write the complete domain name for the system and also the LDAP base you are going to use.

Now, you have all your settings in this window. You can review them and confirm that everything is Ok to be able to proceed by clicking in the “Configure System” button.

If everything is Ok, then you have your Collabora Online appliance up and running, ready to be used. You will get a confirmation window like this:

You have more information about this integration in the Univention blog via the following blog post. And, of course, do not hesitate to contact us at hello@collaboraoffice.com – we are at your entire disposal.

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Collabora & DWave Systems: a success story

D-Wave Systems is the world’s first quantum computing company and the leader in the development and delivery of quantum computing systems and software. D-Wave’s mission is to unlock the power of quantum computing and solve the world’s most challenging problems.

Quantum computing, however, has a learning curve. Edward (Denny) Dahl, Principal Research Scientist, and lead trainer visit customer sites to conduct training classes for customers. He travels to customer locations to set up training environments for students. You might think that quantum computing needs equally complicated tools for training. But that’s not the case. One of the tools in Dahl’s toolbox is a simple spreadsheet that he uses to guide students through a sequence of models of a very simple quantum computer. Dahl wants to ensure that his tool is platform agnostic, as customers use heterogeneous environments, including Windows, macOS, and Linux. Not every spreadsheet program is compatible with all these platforms.

The good news is that LibreOffice is a fully open source project. Anyone can add the features they need. But it does mean a lot of work. It needs in-house resources and expertise. In many cases, that turns out to be counterproductive and more expensive. That’s where Collabora, as a company, enters the picture. We make it extremely easy for customers like D-Wave to work with us and implement the features and functionalities they need.

We provided source code (VBA) to Collabora with the requirement that the Calc program should be extended to handle the VBA,” said Dahl “Collabora’s ability to extend the underlying VBA meant that the same spreadsheet could run under both Excel & LibreOffice. It meant that D-Wave did not have to maintain two separate VBA code bases, which was the deciding factor to go with Collabora,

The winner of their choice was Collabora Productivity as our LibreOffice-based solution met all of his requirements. Collabora enabled D-Wave to support the heterogeneous environment his customers were running and democratized his tool. With Collabora, D-Wave is able to go beyond laptops and run the tool anywhere, including public and private cloud.

Further information

To read more details about the success story, check out the case study document we have published.

Check out the success story with DWave Systems

If you want to collaborate with us and publish a case study together please contact us at hello@collaboraoffice.com.

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