Automatic Redaction – now more efficient redaction in Collabora Office

 

The new Automatic Redaction makes redacting even more efficient

The Redaction tool has been extended, for fast and automatic marking of text. This tool is designed you to hide words and other portions of a document that are sensitive, classified or private, so that you can safely share an image-pdf of the file with others. Its details are explained in a previous article.

And now, the new feature Automatic Redaction allows you to add words and patterns that then are found in the document and marked for redaction. It extends on features such as cooperating, preview, choice in style of hiding information. This makes redacting documents in Collabora Office really efficient. It works faster and helps considerably doing the job correct. Here is how it works.

How to use the Automatic Redaction?

  • The next image from Writer shows how to start from Tools > Auto-Redact.

  • The dialog has a list for redaction targets. It is simple to add items.

  • The selection list Type also allows to use regular expressions or choose from pre-defined types.


  • Also interesting is the possibility to save the list of targets to a json-file, and load them likewise.

  • Then with OK the file is converted to image with marked areas, and opened in Draw for further redaction, reviewing and final export as PDF.

As said, a previous article explains all basic features.

Want to start using the Redaction tool?

You can get a snapshot / demo of Collabora Office and try it out yourself right now!

Try Unstable Snapshot

Collabora is a major contributor to LibreOffice and all of this work will be available in TDF’s next release too.

 

For more information:

Follow @CollaboraOffice on Twitter or send us an email to hello@collaboraoffice.com

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Join us at the OW2con’19 in Paris!

 

On June 12th and 13th, the OW2con 2019 will take place in Paris, France. The central theme of OW2con this year is: “Open Source: Toward Industry Maturity”. OW2con’19 is the annual open source event that brings together the OW2 community, technology experts, software architects, IT project managers and decision-makers from around the world.

During the OW2con’19, Collabora Productivity’s General Manager Michael Meeks and our valued French partner Arawa will there to talk about the improvements and benefits of Collabora Online – your own private office suite in the cloud. Join us at the OW2con’19 and learn more about open source and the Collabora Online development!

Collabora Online is an on-premise open source software component based on LibreOffice, that can be easily integrated into any web application, and which enables viewing and collaborative editing of Office documents in dozens of file formats. This provides an easy-to-deploy office suite that runs directly in any modern browser, on any device.

Try Collabora Online

 

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The built-in Redaction tool in Collabora Office is here!

What is Redaction and why it is useful?

Redaction tool is a software feature which allows users to redact documents and to block out words or portions of a document according to rules for authorized use or viewing.

The aim of this tool is to protect sensitive information and help enterprises and other groups to comply with regulations, such as GDPR, for a given industry or a type of document.

Note: you might be interested in the later added feature Automatic Redaction too.

Redaction tool helps to make certain kinds of tedious data entry or alteration easier, and to provide more comprehensive and consistent methods for safeguarding sensitive data in documents. This has become very important in many types of industries, such as Pharmaceutical / Medical, Health or Finance / Banking / Insurance/ Legal.

Now, with Collabora Office, you have the opportunity to use this practical tool with lots of improvements.

How this works on paper ?

Amazingly, even in 2019 people are still printing their electronic documents. Manually redacting them with a black pen, photocopying them, and then re-redacting the photocopies in the same places with a pen (and sometimes re-photocopying) – to ensure that no trace of the original is present. It seems amazing to sit next to a powerful computer that can easily do this while manually using a pen, paper and photocopier to achieve the result. Surely there must be a better way:

How can I start using built-in Redaction?

    1. Open a document in Collabora Office.
    2. Click Tools – Redact from the main menu, and wait while your document is being prepared for redaction.

    1. Notice your document is now loaded in an adapted ‘Draw’ view.
    2. Do the redaction by using the “Rectangle Redaction”, and the “Freeform Redaction” tools on the “Redaction Toolbar”

    1. Notice the redaction rectangles are semi-transparent in this version to help you while you edit and position them
    2. Save & share the in-redaction copies of the document with peers either in the modifiable (odg) or the verbatim (pdf) format at your option.

      • For saving a modifiable copy, you may simply click File – Save from the main menu.
      • The Direct Export to PDF button allows the user to take an in-redaction copy of the document in PDF to share as a verbatim copy for review.
    3. Once you are ready to finalize the redaction, click the desired option on the “Redacted Export” tool on the Redaction toolbar. Then load up your document in your
      favorite PDF viewer to check

Can I be sure my data is really gone ?

It is important to be confident in this. There are a large number of obvious problems with redacted documents. It is important to ensure that data is not left in the PDF underneath.
While there are many cleverer ways of doing the redaction, and there is some sacrifice in copy/paste-ability for non-redacted text – we chose to export PDFs that contain simple, flat images on each page. If you can’t see the pixels you don’t want – the data is simply not there. So yes, you can be really confident that your data is not present.

Which are the most important improvements?

This development work is ongoing, and has been provided to our customers as we go along.
Recent improvements include:

  • Handle other page sizes than A4
  • Direct PDF export in the Redaction toolbar
  • Make white rectangles the default to save toner
  • Protect page position during redaction
  • Enable redaction for Impress

Want to start using the Redaction tool?

You can get a snapshot / demo of Collabora Office and try it out yourself right now!

Try Unstable Snapshot

Collabora is a major contributor to LibreOffice and all of this work will be available in TDF’s next release too.

 

For more information:

Follow @CollaboraOffice on Twitter or send us an email to hello@collaboraoffice.com

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“Real Time, Secure Collaboration” presentation at Nextcloud Enterprise 2019!

On March 12th, Nextcloud held their annual Enterprise Day in the Congress Centrum Liederhalle in the center of Stuttgart, Germany. Participants enjoyed a day of strategic sessions, presentations, learning from different enterprise case studies and best practices on the Nextcloud platform.

During the Nextcloud Enterprise Day, Collabora Productivity’s General Manager Michael Meeks gave a talk about how Collabora Online integrates into Nextcloud.

Collabora Online is an on-premise open source software component based on LibreOffice, that can be easily integrated into any web application, and which enables viewing and collaborative editing of Office documents in dozens of file formats. This provides an easy-to-deploy office suite that runs directly in any modern browser, on any device.

Slides

Check out the slides above for the complete presentation:

 

Download presentation in PDF (5.1 MB)

Try Collabora Online in Nextcloud

 

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An easy way to get your own private office suite with Collabora Online for Nextcloud or ownCloud

Univention Corporate Server (UCS) offers the easiest way to start using Collabora Online together with Nextcloud or ownCloud in few minutes.

With Collabora Online app appliance with Nextcloud or ownCloud, you install Collabora Online with an already integrated and preconfigured Nextcloud or ownCloud. Once you completed a simple graphical setup with a web-based administration interface, you can use the online office and cloud file sharing solution directly.

Here you have a quick installation guide to show you how easy is to start working with Collabora Online via UCS.

We offer two different on-premise versions of Collabora Online in UCS – both versions offers the easy integration with Nextcloud or ownCloud. You can find both in the Univention App Catalog:

First we offer the Collabora Online Development Edition (CODE) free for 20 users but of course with no support

https://www.univention.com/products/univention-app-center/app-catalog/collabora/

Then, we offer our professional version for production environments – Collabora Online supported version. This is our scalable, commercially supported version with Long Term Support, signed security updates and a SLA.

https://www.univention.com/products/univention-app-center/app-catalog/collabora-online/

Installation guide – Collabora Online

1. Download all the necessary components

First, choose between Nextcloud or ownCloud as your main cloud file sharing solution for your deployment.

 

Then, you are ready to download it. You need to choose which virtual machine you want to use for the appliance. You can use VMWare or VirtualBox.

And, finally, you can download Collabora Online and Nextcloud or ownCloud VM for the virtual machine that you have chosen.

2. Import the appliance

You simply need to open your VM appliance and import your Collabora Online aplication.

Univention provides you a useful Guide for Virtual Appliance Import in case you need more information.

3. Install Collabora Online

As soon as you have successfully imported the image, you can start your Virtual Machine and proceed with all the necessary steps from the installation wizard. It is a very simple graphical setup with a web-based administration interface.

First, you need to set up the localization and your language.

Next, you need to set up your domain and network. You can select your IP manually or choose the automatic option. Then, simply fill in the address of the DNS server where you will host the server.

Now, in this step you can choose between:

  • manage users and permissions directly on this system – to create a new domain.
  • join into an existing UCS domain
  • join into an existing Microsoft Active Directory domain

If you are creating a new environment, we recommend to use the first option: “manage users and permissions directly on this system.

Now is time for your account or company information. Simply fill in your Organization name, Email address from the admin and create a password for the administration of the application.

In this step you need to write the complete domain name for the system and also the LDAP base you are going to use.

Now, you have all your settings in this window. You can review them and confirm that everything is Ok to be able to proceed by clicking in the “Configure System” button.

If everything is Ok, then you have your Collabora Online appliance up and running, ready to be used. You will get a confirmation window like this:

You have more information about this integration in the Univention blog via the following blog post. And, of course, do not hesitate to contact us at hello@collaboraoffice.com – we are at your entire disposal.

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