Tag: New Features

 

The new Automatic Redaction makes redacting even more efficient

The Redaction tool has been extended, for fast and automatic marking of text. This tool is designed you to hide words and other portions of a document that are sensitive, classified or private, so that you can safely share an image-pdf of the file with others. Its details are explained in a previous article.

And now, the new feature Automatic Redaction allows you to add words and patterns that then are found in the document and marked for redaction. It extends on features such as cooperating, preview, choice in style of hiding information. This makes redacting documents in Collabora Office really efficient. It works faster and helps considerably doing the job correct. Here is how it works.

How to use the Automatic Redaction?

• The next image from Writer shows how to start from Tools > Auto-Redact.

• The dialog has a list for redaction targets. It is simple to add items.

• The selection list Type also allows to use regular expressions or choose from pre-defined types.

• Also interesting is the possibility to save the list of targets to a json-file, and load them likewise.

• Then with OK the file is converted to image with marked areas, and opened in Draw for further redaction, reviewing and final export as PDF.

As said, a previous article explains all basic features.

Want to start using the Redaction tool?

You can get a snapshot / demo of Collabora Office and try it out yourself right now!

Try Unstable Snapshot

Collabora is a major contributor to LibreOffice and all of this work will be available in TDF’s next release too.

 

For more information:

Follow @CollaboraOffice on Twitter or send us an email to hello@collaboraoffice.com

What is Redaction and why it is useful?

Redaction tool is a software feature which allows users to redact documents and to block out words or portions of a document according to rules for authorized use or viewing.

The aim of this tool is to protect sensitive information and help enterprises and other groups to comply with regulations, such as GDPR, for a given industry or a type of document.

Note: you might be interested in the later added feature Automatic Redaction too.

Redaction tool helps to make certain kinds of tedious data entry or alteration easier, and to provide more comprehensive and consistent methods for safeguarding sensitive data in documents. This has become very important in many types of industries, such as Pharmaceutical / Medical, Health or Finance / Banking / Insurance/ Legal.

Now, with Collabora Office, you have the opportunity to use this practical tool with lots of improvements.

How this works on paper ?

Amazingly, even in 2019 people are still printing their electronic documents. Manually redacting them with a black pen, photocopying them, and then re-redacting the photocopies in the same places with a pen (and sometimes re-photocopying) – to ensure that no trace of the original is present. It seems amazing to sit next to a powerful computer that can easily do this while manually using a pen, paper and photocopier to achieve the result. Surely there must be a better way:

How can I start using built-in Redaction?

1. 1. Open a document in Collabora Office.
   2. Click Tools – Redact from the main menu, and wait while your document is being prepared for redaction.

1. 1. Notice your document is now loaded in an adapted ‘Draw’ view.
   2. Do the redaction by using the “Rectangle Redaction”, and the “Freeform Redaction” tools on the “Redaction Toolbar”

1. 1. Notice the redaction rectangles are semi-transparent in this version to help you while you edit and position them
   2. Save & share the in-redaction copies of the document with peers either in the modifiable (odg) or the verbatim (pdf) format at your option.
      
      • For saving a modifiable copy, you may simply click File – Save from the main menu.
      • The Direct Export to PDF button allows the user to take an in-redaction copy of the document in PDF to share as a verbatim copy for review.
   3. Once you are ready to finalize the redaction, click the desired option on the “Redacted Export” tool on the Redaction toolbar. Then load up your document in your
      favorite PDF viewer to check

Can I be sure my data is really gone ?

It is important to be confident in this. There are a large number of obvious problems with redacted documents. It is important to ensure that data is not left in the PDF underneath.
While there are many cleverer ways of doing the redaction, and there is some sacrifice in copy/paste-ability for non-redacted text – we chose to export PDFs that contain simple, flat images on each page. If you can’t see the pixels you don’t want – the data is simply not there. So yes, you can be really confident that your data is not present.

Which are the most important improvements?

This development work is ongoing, and has been provided to our customers as we go along.
Recent improvements include:

• Handle other page sizes than A4
• Direct PDF export in the Redaction toolbar
• Make white rectangles the default to save toner
• Protect page position during redaction
• Enable redaction for Impress

Want to start using the Redaction tool?

You can get a snapshot / demo of Collabora Office and try it out yourself right now!

Try Unstable Snapshot

Collabora is a major contributor to LibreOffice and all of this work will be available in TDF’s next release too.

 

For more information:

Follow @CollaboraOffice on Twitter or send us an email to hello@collaboraoffice.com