ownCloud and Collabora Enable Setting up Virtual Data Rooms with New “Secure View” Feature

With “Secure View”, ownCloud and Collabora Online present a first of its kind, entirely new way of individually restricting data and information exchange. The fully controllable restrictions range from simple download deactivation to a highly-protected read-only option. Enterprise users thus can entirely control and meet the highest security and compliance standards when working together on digital documents. Thanks to Secure View, “virtual data rooms” can now be set up without expensive additional software.

Using Secure View, documents of all common Office formats (.docx/.xlsx/.pptx/.pdf) can be provided with comprehensive restrictions. These restrictions prevent the recipient of a file from editing or downloading it, copying/inserting content and from printing the document. An important part of sharing and collaborating in Secure View is that the text displayed on the computer is composed of images. The protected document itself never leaves the server. To add to these permissions, exporting or printing documents can either be entirely prohibited or can be restricted by generating a watermark. A watermark of this type displays individual user information. This ensures that it is always possible to draw conclusions about the person who passed on the document (without permission) – even when taking a screenshot or photo.


Maximum Security When Working Together on Documents

“With the development of Secure View, we can now offer our Collabora Online users even more ways to collaborate and work with documents that require a particular level of security,” Michael Meeks, General Manager at Collabora, points out. “Collabora Online and ownCloud complement each other perfectly by combining convenience and flexibility, when editing and viewing documents, with maximum data exchange security.”

Secure View is the basis for mode-based document sharing, whereby individual permission settings determine what the recipient of a file can do with it. In addition to individual access restrictions for specific documents, policies such as “view-only”, “comments-only” or “enforce change tracking” can also be automatically applied as soon as certain prerequisites are met. This way, “virtual data rooms” can now be established using Secure View. In these restricted areas within an ownCloud, sensitive documents are protected from unauthorized redistribution without impairing read access for authorized persons from anywhere. The only prerequisites are Internet access and a web browser.


All Data Remains on the Server

Typical use cases for Secure View are review processes of confidential documents or the controlled provision of sensitive information for a selected group of people. Since ownCloud is an on-premises private cloud solution, access to such secure data rooms can also be granted to external authorized readers without the original confidential data leaving the company’s servers – because the text displayed on readers’ computers is composed of images. This enables convenient collaboration, for example with consulting lawyers or R&D partners, while ensuring that security and compliance rules are met.

Secure View is the first feature which has been developed on the basis of “Advanced Sharing Permissions”, introduced in ownCloud 10.2. This technical foundation provides extension developers with the means to implement advanced individual permission settings at user and group level, thus maximizing security and control.


Document Protection Without Vendor Lock-in

While there are other software solutions for virtual data rooms available on the market, none of them offers a comparable level of security and control at the same time. One of these software solutions is Microsoft’s “Azure Rights Management”, to name just one example. It encrypts all documents and stores the decryption key in Microsoft’s Azure Cloud. To make this solution work, it is necessary to use Microsoft products across a large part of the corporate infrastructure in order to guarantee full protection and accessibility of the sensitive documents.The result is an architecture that is unnecessarily complex and highly dependent on a single vendor.

With the solution from ownCloud and Collabora, these two obstacles are eliminated. This way organizations stay in full control of where their sensitive data is stored and which software they can choose for editing and viewing documents. “Securely viewing” these documents only requires a web browser. So there is no vendor lock-in at any point of this process.

“The joint development of Secure View, an unprecedented feature, is a great example of what can be achieved with flexible integration solutions,” Tobias Gerlinger, CEO of ownCloud, comments on the cooperation. “In this way, we can offer our users enterprise-relevant new features without getting bogged down with too many different development ventures – as is the case with some competing products. For ownCloud, stability, security and performance of the core product are the top priorities.”



About Collabora Productivity, Ltd.
Collabora Productivity is the driving force behind putting LibreOffice in the Cloud, providing a range of products and consulting to enterprise and government. Powered by the largest team of certified LibreOffice engineers in the world, it is a leading contributor to the LibreOffice codebase and community. Collabora Office for Desktop and Collabora Online provide a business-hardened office suite with long-term, multi-platform support. Collabora Productivity is a division of Collabora, the global software consultancy dedicated to providing benefits of Open Source to the commercial world, specialising in mobile, automotive and consumer electronics industries.

For more information, visit www.collaboraoffice.com or follow @CollaboraOffice on Twitter.

About ownCloud
ownCloud is the market leading open source content collaboration solution worldwide. ownCloud enables users to securely access and share data from any device, anywhere in the world. With more than 200,000 installations and 50 million users, ownCloud provides organizations a modern collaborative experience, thereby boosting productivity without compromising on security. At the same time, it gives organizations the visibility and control required to manage sensitive data.

To get the latest updates, please visit owncloud.com/newsroom or follow us on Twitter @ownCloud.

Read More

Join us at the OW2con’19 in Paris!

 

On June 12th and 13th, the OW2con 2019 will take place in Paris, France. The central theme of OW2con this year is: “Open Source: Toward Industry Maturity”. OW2con’19 is the annual open source event that brings together the OW2 community, technology experts, software architects, IT project managers and decision-makers from around the world.

During the OW2con’19, Collabora Productivity’s General Manager Michael Meeks and our valued French partner Arawa will there to talk about the improvements and benefits of Collabora Online – your own private office suite in the cloud. Join us at the OW2con’19 and learn more about open source and the Collabora Online development!

Collabora Online is an on-premise open source software component based on LibreOffice, that can be easily integrated into any web application, and which enables viewing and collaborative editing of Office documents in dozens of file formats. This provides an easy-to-deploy office suite that runs directly in any modern browser, on any device.

Try Collabora Online

 

Read More

The built-in Redaction tool in Collabora Office is here!

What is Redaction and why it is useful?

Redaction tool is a software feature which allows users to redact documents and to block out words or portions of a document according to rules for authorized use or viewing.

The aim of this tool is to protect sensitive information and help enterprises and other groups to comply with regulations, such as GDPR, for a given industry or a type of document.

Redaction tool helps to make certain kinds of tedious data entry or alteration easier, and to provide more comprehensive and consistent methods for safeguarding sensitive data in documents. This has become very important in many types of industries, such as Pharmaceutical / Medical, Health or Finance / Banking / Insurance/ Legal.

Now, with Collabora Office, you have the opportunity to use this practical tool with lots of improvements.

How this works on paper ?

Amazingly, even in 2019 people are still printing their electronic documents. Manually redacting them with a black pen, photocopying them, and then re-redacting the photocopies in the same places with a pen (and sometimes re-photocopying) – to ensure that no trace of the original is present. It seems amazing to sit next to a powerful computer that can easily do this while manually using a pen, paper and photocopier to achieve the result. Surely there must be a better way:

How can I start using built-in Redaction?

    1. Open a document in Collabora Office.
    2. Click Tools – Redact from the main menu, and wait while your document is being prepared for redaction.

    1. Notice your document is now loaded in an adapted ‘Draw’ view.
    2. Do the redaction by using the “Rectangle Redaction”, and the “Freeform Redaction” tools on the “Redaction Toolbar”

    1. Notice the redaction rectangles are semi-transparent in this version to help you while you edit and position them
    2. Save & share the in-redaction copies of the document with peers either in the modifiable (odg) or the verbatim (pdf) format at your option.

      • For saving a modifiable copy, you may simply click File – Save from the main menu.
      • The Direct Export to PDF button allows the user to take an in-redaction copy of the document in PDF to share as a verbatim copy for review.
    3. Once you are ready to finalize the redaction, click the desired option on the “Redacted Export” tool on the Redaction toolbar. Then load up your document in your
      favorite PDF viewer to check

Can I be sure my data is really gone ?

It is important to be confident in this. There are a large number of obvious problems with redacted documents. It is important to ensure that data is not left in the PDF underneath.
While there are many cleverer ways of doing the redaction, and there is some sacrifice in copy/paste-ability for non-redacted text – we chose to export PDFs that contain simple, flat images on each page. If you can’t see the pixels you don’t want – the data is simply not there. So yes, you can be really confident that your data is not present.

Which are the most important improvements?

This development work is ongoing, and has been provided to our customers as we go along.
Recent improvements include:

  • Handle other page sizes than A4
  • Direct PDF export in the Redaction toolbar
  • Make white rectangles the default to save toner
  • Protect page position during redaction
  • Enable redaction for Impress

Want to start using the Redaction tool?

You can get a snapshot / demo of Collabora Office and try it out yourself right now!

Try Unstable Snapshot

Collabora is a major contributor to LibreOffice and all of this work will be available in TDF’s next release too.

 

For more information:

Follow @CollaboraOffice on Twitter or send us an email to hello@collaboraoffice.com

Read More

“Real Time, Secure Collaboration” presentation at Nextcloud Enterprise 2019!

On March 12th, Nextcloud held their annual Enterprise Day in the Congress Centrum Liederhalle in the center of Stuttgart, Germany. Participants enjoyed a day of strategic sessions, presentations, learning from different enterprise case studies and best practices on the Nextcloud platform.

During the Nextcloud Enterprise Day, Collabora Productivity’s General Manager Michael Meeks gave a talk about how Collabora Online integrates into Nextcloud.

Collabora Online is an on-premise open source software component based on LibreOffice, that can be easily integrated into any web application, and which enables viewing and collaborative editing of Office documents in dozens of file formats. This provides an easy-to-deploy office suite that runs directly in any modern browser, on any device.

Slides

Check out the slides above for the complete presentation:

 

Download presentation in PDF (5.1 MB)

Try Collabora Online in Nextcloud

 

Read More

Collabora Online 4.0.3 Released

Cambridge, United Kingdom, March 26, 2019Collabora Productivity, the driving force behind bringing LibreOffice to the cloud, is excited to announce a new release of our enterprise product Collabora Online 4.0.3. This release comes with lots of bugfixes and a few minor new features.

What’s new in Collabora Online 4.0.3?

New features

  • Follow other editor behavior: we now show the flag with the suer name above the other users’ caret when they are typing or moving around in the document. When the other user stops interacting, the flag fades away after a second or two.

  • In impress – we added keyboard bindings to allow switching slides with up/down arrow keys when the slide pane is focused.
  • The Help URL is now configurable in /etc/lookitconfig.xcu and when the URL is unset, the Help buttons inside dialogs are hidden.
  • MPLv2 code subset configuration is now built by default.
  • Restored sort buttons to the toolbar in Calc – present in 3.4, and back by popular request in 4.0.3.

Notable bugfixes

  • In some circumstances the convert-to folder could become filled with documents – we made the cleanup of in-progress conversions much more robust.
  • When no avatar is available – we now show user colors:
  • Do not disable the Close Document menu for read-only docs

  • Last modification link should lead to revision history only when revision history feature is enabled
  • Show a normal statusbar in narrow window
  • Localization fixes
  • Fix Save As when ‘%’ character is used within the filename
  • Disable Thesaurus menu, when thesaurus is not available
  • Fix a crash, when trying to accept changes
  • Fix a crash, that occurred when no spelling dictionaries were available
  • Make PDF exported watermarks (when printing) look more similar to the watermarks shown in the online editor – when tiles are watermarked.
  • Fix rare corner-cases where under heavy load, concurrent editors may have had their changes attributed to other users.

Getting Collabora Online 4.0.3

Collabora Online is suitable for large scale deployment, comes with an SLA, Long Term Support with signed security updates as well as a rich product management interaction helping to direct our development priorities.

Enterprises interested in using Collabora Online can check out our home page for more information on partner integrations and online demos. For tailored solutions, contact sales@collaboraoffice.com.

Hosting and Cloud businesses that wish to add Collabora Online to their product portfolio can become a partner by filling in the partner form or contacting sales@collaboraoffice.com.

Collabora Online is only one part of a larger Enteprise File Sync & Share, Groupware, or Hosting solution. Collabora is excited to go to market with a long list of Partners each of which has an integration.

Online demo

You can get an online demo of Collabora Online and try it out yourself right now!

For more information:

About Collabora Productivity:

Collabora Productivity is the driving force behind putting LibreOffice in the Cloud, providing a range of products and consulting to enterprise and government. Powered by the largest team of certified LibreOffice engineers in the world, it is a leading contributor to the LibreOffice codebase and community. Collabora Office for Desktop and Collabora Online provide a business-hardened office suite with long-term, multi-platform support. Collabora Productivity is a division of Collabora, the global software consultancy dedicated to providing the benefits of Open Source to the commercial world, specializing in mobile, automotive and consumer electronics industries. For more information, visit www.collaboraoffice.com or follow @CollaboraOffice on Twitter.

Read More